FMLA - Changing Standards
FMLA - Changing Standards

The Family and Medical Leave Act (FMLA) of 1993 is a United States Labor Law that was implemented to assist families in need of balancing the demands of their career and home. Eligibility begins after 12 months of employment with a singular company, 1,250 hours worked during that 12-month period, and with which that company employs 50 or more employees within 75 miles. Both public and private sect…

Bare to Be You - Your Authentic Self
Bare to Be You - Your Authentic Self

Lead generation and relationship building are strong facets of building a reliable and trusted brand presence that will further support the organization’s goals and objectives. The most common way to achieve all of these goals is through networking. Take notice, most common was used in place of easy. Networking is defined as a process that fosters the exchange of information and ideas among indi…

Timekeeping
Timekeeping

Accuracy Operating efficiently is imperative to ensure costs are controlled. Economic focus can be more critical for the start-up, or small business. A timekeeping solution is oftentimes overlooked, and viewed as “it can wait”. Many offices continue to use manual timekeeping, or allow employees to approximate their time each pay period. Either scenario is possible cause for error and additiona…

Registered in Four New States
Registered in Four New States

The Payroll Vault brand is experiencing tremendous growth due to the growing complexity of payroll processing and the need for clients and partners to have a trustworthy processor. In today's market, payroll is among the Top 5 Most Outsourced Services, and is fueled by complex legislation and compliance demands. Payroll Vault now has locations operating in 17 states to ensure that a local, dependa…

Culture and Inclusivity
Culture and Inclusivity

The Evolving Face of Human Resources Technology coupled with an evolving workforce is impacting change at lightning speed. Outside of expanding how and where we conduct business, it has vastly transformed our work culture and our interaction. Human Resource departments are experiencing an evolution in their roles and expectations due to this dynamic shift. Traditionally, the HR department was the …

Is It Time to Think about Your Employees' W2's?
Is It Time to Think about Your Employees' W2's?

Is July a good time to think about employee W-2 forms? Yes, absolutely. Each year around tax time, we hear from a handful of clients who have employees who didn't have enough (or any) withholding taxes taken from their pay checks. It could have been for a number of reasons such as: high exemption calculation from their W-4 form, low pay that didn't trigger the tax tables, or a high number of pre…

Federal Law Alert
Federal Law Alert

New I-9 Releases, Today - July 17, 2017 The United States Citizenship and Immigration Services (USCIS) will release a new Form I-9, Employment Eligibility Verification, on Monday, July 17. The new Form I-9 will be available on the HR Support Center shortly after it is released. Employers will be able to use this revised version immediately, but may continue using the Form I-9 with a revision date …

Stepping Out in Support of Our Veterans
Stepping Out in Support of Our Veterans

Today was a special day – June 14, 2017. Today marks the US Army’s Birthday, Flag Day, and Military Appreciation Day. We are all very thankful for the service of those that sacrifice so much, and sometimes “thank you” seems an understatement. They Payroll Vault Family put their heads together and tried to figure out a way to say “thank you” in a different way. This morning we rallied e…

Celebrating World Environment Day
Celebrating World Environment Day

Also, called Eco Day and Environment Day, 2017’s theme is 'Connecting People to Nature – in the city and on the land, from the poles to the equator'. We are urged to get outdoors and into nature so we can better recognize not only its beauty, but its importance. You are invited to think about how interdependent we are with nature and the environment as a whole, and challenged to find fun and e…

World Environment Day
World Environment Day

World Environment Day was established in 1974 and is operated by the United Nations Environment Program. This worldwide day of recognition has grown to become a global platform that is celebrated in over 100 countries. Annually, the theme and host changes and is observed each year on June 5th to raise global awareness to protect our great planet and nature – which also encompasses wildlife effor…

Rebranding or Entity Change?
Rebranding or Entity Change?

In the past couple years we have had several dozen clients go through the steps to either rebrand their business, or change their entity type. With a rebrand, this can be a great time to infuse new energy and excitement around their product. With an entity change, a business will update their registration with the IRS. For the majority of our clients, this also means creating a new FEIN (Federal I…

Hiring for the Summer: What You Need to Know
Hiring for the Summer: What You Need to Know

School is out, and teens and young adults are looking for work. For a business owner, this is an ideal time to hire a few spare hands and provide young adults the opportunity to develop valuable social and business skills, build a strong work ethic, and gain professional experience. The benefits of seasonal hires: Placing your teen or young adult on the payroll Your teen can learn the family busin…

Why is Supporting Small Business So Important?
Why is Supporting Small Business So Important?

Small business is the backbone of America and represents 99.7% of all employer firms. Now, that’s a noticeable contribution! Small business offers much to the US and are celebrated on both National Small Business Week, and Small Business Saturday. See the benefits that small businesses provide and why they are important to our economic status: Expansion Small businesses aren’t limited to keep…

Employee Exceptions
Employee Exceptions

Effective business owners strive for engaged and happy employees who will be more productive. However, in their attempt to cater to an employee who seems to need an exception (i.e., modified pay structure or PTO policy, cash loan, etc.), we’ve observed our clients painting themselves into a compliance corner that is oftentimes difficult, and potentially expensive, to navigate. However, before de…

Spring into Spring Cleaning
Spring into Spring Cleaning

Winter has left, Spring has sprung, and it’s that time of year again! Yes, it’s time to clean out your closets, update your home and office space, freshen and tidy up, and get rejuvenated! Remember to apply these same principals to your business operations so you can move forward with purpose, and achieve your business goals. As you tidy up and get things in order, now is the time to perform a…

What's the Value of a Dedicated Payroll Specialist?
What's the Value of a Dedicated Payroll Specialist?

Customer service and the overall client experience is paramount to our team. The Payroll Vault corporate culture fosters a helpful and positive environment that trickles throughout all departments to every employee. From sales to operations, our objective is to make you feel like family. Dedicated Payroll Specialists ensure your every need is addressed, researched, and resolved. They are your life…

It's Tax Time!
It's Tax Time!

Effective communication with your employees is paramount to their satisfaction, and ultimately to the success of your business. One basic and often neglected tool, is the humble pay stub. Most pay stubs will have detailed pay item information, deductions, W4 status, and the all-important TAX calculations. Employees who have access to their stubs online can easily update their W4 and other personal…

Green Payroll and Why It Matters: Help Your Business Thrive
Green Payroll and Why It Matters: Help Your Business Thrive

Going Green” is more than a buzzword. The trend that has been spanning decades and becoming a more sustainable business has incredible benefits to your company, to the environment, to your employees, and to your customers.

Small Business: Why Outsource Your Human Resources?
Small Business: Why Outsource Your Human Resources?

As a small business owner, you probably don’t have an extensive staff, are privately owned, and have less capital to work with than enterprise sized companies. Trying to manage multiple departments and workforce items in-house isn’t the most efficient way to cut your costs, or spend your time. This leads to long hours, compliance frustrations, and other time consuming details that take up prec…

Valentine's Day Campaigns Any Company Can Use
Valentine's Day Campaigns Any Company Can Use

February is the month of love. Whether you celebrate Valentine’s Day or not, you can always use holidays to your marketing advantage to introduce more people to your business. Email Email is a powerful platform, especially if your database is fully loaded! By utilizing email, your company can offer vouchers or coupons, send a heart-felt or love-themed email, or offer a variety of date night/V-da…

New Year, Better You - Setting Yourself Up for Success
New Year, Better You - Setting Yourself Up for Success

Out with the old, in with the new. Typically, similar patterns occur each year; we set goals for what we want to accomplish over the course of the new year. Whether it be more exercise, learn new skills, or break old habits, we set goals or 'resolutions' that either stick, or don't. To be fair, many of us find it difficult to truly challenge ourselves. There has never been a better year to take yo…

Do You Have Employees Who are Considered 'On-Call'?
Do You Have Employees Who are Considered 'On-Call'?

With the recent Fair Labor Standards Act updates to employment rules, more scrutiny is being given to certain classifications of employees to make sure they are being paid properly. One group that is often overlooked are those employees who are in an 'on-call' situation. Some of these employees may be answering phones in the evenings or weekends, covering emergency situations, or simply available …