Why Outsourced Payroll is Growing
Why Outsourced Payroll is Growing

When a company outsources their payroll, they allow more time to focus and build their business – their legacy, and places their payroll in an expert’s hands, they are gaining peace of mind that they’ll always be compliant and will no longer be concerned about facing lofty fines and penalties for mistakes.

Client Information Security
Client Information Security

As a payroll service provider, we take our security very seriously. We understand the dedication it takes to build a company and appreciate our clients’ efforts and commitment. Success for our clients translates to mutual success, and pushes us to focus on providing our personalized and consultative solutions safely and securely.

Being Punctual Is A Big Deal
Being Punctual Is A Big Deal

In business, your relationship with time can make a statement about who you are and what your company represents. Being punctual, or even early, for meetings and appointments, shows that you are a professional who takes business seriously and reflects your business acumen.

Federal Regulations And The 15th Employee
Federal Regulations And The 15th Employee

Companies will outsource their payroll and HR services to ensure they are in compliance. Check out the information below from HR Snapshot to learn more about hiring 15 or more employees.

Planning For Summer Hiring
Planning For Summer Hiring

Planning For Summer HiringThe end of 2018’s first quarter is approaching and if your company is looking for a few extra hands for summer work, now is the time for the big question of “Do we hire for summer?” This is the ideal time to begin planning for potential summer hires for several reasons - mostly, to provide time to decide if you need added workforce personnel and to formulate a plan.

Cyber Security And Small Businesses Risk
Cyber Security And Small Businesses Risk

Most enterprise level corporations have more sophisticated protection against serious risks than most small businesses. Nonetheless, it’s critical to protect your business – no matter how great or small - and here’s a list of basics to get you started. Software & Security Patch Updates Updates are released for software all the time.

The EBB And Flow Of Your Tax Liability
The EBB And Flow Of Your Tax Liability

As you consider your annual budget and estimate cash flows during the year, you’ll want to take into account how payroll taxes may fluctuate throughout the year. Now is the perfect time to take a look at your tax liability.

Empowering Your Workforce
Empowering Your Workforce

Regardless of industry, specialty, size, or any other relation you use when describing your business, your business is defined by your workforce. The people who work for your organization, who are fueling the engine of your business, are what makes your business.

Withholding Сompliance
Withholding Сompliance

Each year around tax time, we hear from a handful of clients who have employees who didn’t have enough (or any) withholding taxes taken from their pay checks. It could have been for a number of reasons such as: High exemption calculation from their W-4 form, low pay that didn’t trigger the tax tables, or a high number of pre-tax deductions.

Client Service Phone Tips
Client Service Phone Tips

Client Service is the bare essential for all businesses. Payroll Vault’s competitive advantage is our dedication to ongoing client service efforts. In goal setting for 2018, here are some pointers from our team of in-house client service experts.

I-9 Form Compliance
I-9 Form Compliance

Hiring new talent involves quite a bit of paperwork and due diligence. In your quest to hire someone and get started, we highly recommend having a solid onboarding process in place to ensure compliance. The Federal I-9 form is one of the forms that deserves extra attention. The I-9 form is the Employment Eligibility Verification form that must be completed for all new hires in the United States fo…

New 2018 Tax Tables
New 2018 Tax Tables

The IRS will be recalculating and publishing new tax tables to go into effect this year. These updates will affect new hires as well as existing employees, so please take note. For new employees, you will still need to use the 2017 W-4 form until the new one is published. Continue to check online to see when the form is updated here. For existing employees, they may notice a change in the calculat…

Professional Networking
Professional Networking

Your professional network is an important foundation for your business. Oftentimes, we are preoccupied with exploring the best networking venues when we can also tap into those closest to us which can be overlooked. Referral partners can be close professional friends and colleagues, or even better, clients. Clients will know firsthand the value you bring to their business, and are classically exci…

Filing Deadlines for Tax Forms Have Not Changed
Filing Deadlines for Tax Forms Have Not Changed

The IRS has had its fair share of fraud and identity theft issues over recent years. Fraudulent claims cost millions, if not billions of dollars annually, and the numbers are increasing at an alarming rate. In attempt to minimize fraudulent claims, the filing deadline for 2017 W-2 and 1099 forms is January 31, 2018 for the second year in a row. The suggested best practice is for employers to have …

Tax Reform and Payroll Update
Tax Reform and Payroll Update

Significant changes are on the way for withholding tables in 2018. Important items to note: Recalculations of withholding tables will take some time to put together and send to the public. Look to early February at the earliest to see this change. Supplemental wages (bonuses and commission) on any amounts under $1 million will have an increased standard rate of 28% up from 25%. Private sector empl…

Preparing to Receive Accurate W-2 Forms
Preparing to Receive Accurate W-2 Forms

As our clients near the end of the year, there are many things they can do to prepare themselves to receive accurate W2s. There are many items to review, however, if you consider each item systematically it doesn’t take long to complete. The following list is a great place to start to ensure that: Employee information is checked for accuracy - name, social security number, address, etc. Independ…

Small Business and Payroll Services
Small Business and Payroll Services

Local and national payroll companies have one thing in common with your small business – they both can and want to service your needs. It’s a win-win, right? Not necessarily. As a small business, there are considerations you must take in to account as you begin, scale, and accelerate your business. This requires great flexibility from your payroll service provider, and dedication to ensure you…

Collaboration & Preparation
Collaboration & Preparation

This season, along with your holiday networking and planning your 2018 event calendar, is an outstanding time to be in contact with your referral partners and vendors. With the new year approaching, there will be a compliance focus and potential rollout of innovative solutions. Collaborations throughout the year can be hugely beneficial to your clients’ business and daily operations. Open commun…

Security and Your Company
Security and Your Company

As more of our lives and our businesses are conducted online and at a faster pace than ever, we need to slow down to consider what we are doing to safeguard our information. Is the information we are sending and sharing secure? What kind of network are we on? Can anyone else gain access to our information? Here are some topics of consideration for businesses both upstream and downstream from yours…

Minimum Wage Increase January 2018
Minimum Wage Increase January 2018

With 2018 around the corner, we would like to offer a small reminder that minimum wages may increase for regular and tipped employees in your state. If this is the case in your area, know your labor posters will need to be updated so your company remains in compliance. Don’t wait to prepare for the changes that are on the horizon. Keeping up on labor postings updates is a timely process that re…

Referrals - How to Ask
Referrals - How to Ask

Luckily for businesses, lead generation can be achieved through ample channels and tactics. Among the top are Networking, Exhibitions/Tradeshows, Referrals, and digital marketing strategies. The most underused and fundamental method is the utilization of Referral Partners. Referral Partners are individuals or companies that refer business to you and your business – lead passers. They can be an i…

The Benefits of Human Resources
The Benefits of Human Resources

A common statement echoed by many small business owners is, “I’m a small business. I manage all HR related tasks, and don’t need HR…yet.” And, the most common question asked is, “I’m a small business, why do I need an HR generalist when I can do it myself?” Many small and medium-sized businesses will take on human resource duties, as well as payroll and tax management, reception, a…