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Check out our April News from the Vault Newsletter!

Many companies offer hybrid workplaces to allow for better work-life balance for employees. Learn what to include in your company's hybrid work policy.

Having trouble navigating the payroll and compliance maze? You're not alone. Learn more about the requirements and what you need to do for your business.

Local and national payroll companies have one thing in common with your small business – they both can and want to service your needs. It’s a win-win, right? Not necessarily. As a small business, there are considerations you must take in to account as you begin, scale, and accelerate your business. This requires great flexibility from your payroll service provider, and dedication to ensure you…

This season, along with your holiday networking and planning your 2018 event calendar, is an outstanding time to be in contact with your referral partners and vendors. With the new year approaching, there will be a compliance focus and potential rollout of innovative solutions. Collaborations throughout the year can be hugely beneficial to your clients’ business and daily operations. Open commun…

As more of our lives and our businesses are conducted online and at a faster pace than ever, we need to slow down to consider what we are doing to safeguard our information. Is the information we are sending and sharing secure? What kind of network are we on? Can anyone else gain access to our information? Here are some topics of consideration for businesses both upstream and downstream from yours…

With 2018 around the corner, we would like to offer a small reminder that minimum wages may increase for regular and tipped employees in your state. If this is the case in your area, know your labor posters will need to be updated so your company remains in compliance. Don’t wait to prepare for the changes that are on the horizon. Keeping up on labor postings updates is a timely process that re…

Luckily for businesses, lead generation can be achieved through ample channels and tactics. Among the top are Networking, Exhibitions/Tradeshows, Referrals, and digital marketing strategies. The most underused and fundamental method is the utilization of Referral Partners. Referral Partners are individuals or companies that refer business to you and your business – lead passers. They can be an i…

A common statement echoed by many small business owners is, “I’m a small business. I manage all HR related tasks, and don’t need HR…yet.” And, the most common question asked is, “I’m a small business, why do I need an HR generalist when I can do it myself?” Many small and medium-sized businesses will take on human resource duties, as well as payroll and tax management, reception, a…

The Family and Medical Leave Act (FMLA) of 1993 is a United States Labor Law that was implemented to assist families in need of balancing the demands of their career and home. Eligibility begins after 12 months of employment with a singular company, 1,250 hours worked during that 12-month period, and with which that company employs 50 or more employees within 75 miles. Both public and private sect…

Lead generation and relationship building are strong facets of building a reliable and trusted brand presence that will further support the organization’s goals and objectives. The most common way to achieve all of these goals is through networking. Take notice, most common was used in place of easy. Networking is defined as a process that fosters the exchange of information and ideas among indi…

Accuracy Operating efficiently is imperative to ensure costs are controlled. Economic focus can be more critical for the start-up, or small business. A timekeeping solution is oftentimes overlooked, and viewed as “it can wait”. Many offices continue to use manual timekeeping, or allow employees to approximate their time each pay period. Either scenario is possible cause for error and additiona…

The Payroll Vault brand is experiencing tremendous growth due to the growing complexity of payroll processing and the need for clients and partners to have a trustworthy processor. In today's market, payroll is among the Top 5 Most Outsourced Services, and is fueled by complex legislation and compliance demands. Payroll Vault now has locations operating in 17 states to ensure that a local, dependa…

The Evolving Face of Human Resources Technology coupled with an evolving workforce is impacting change at lightning speed. Outside of expanding how and where we conduct business, it has vastly transformed our work culture and our interaction. Human Resource departments are experiencing an evolution in their roles and expectations due to this dynamic shift. Traditionally, the HR department was the …

Is now a good time to think about employee W-2 forms? Yes, absolutely. Each year around tax time, we hear from a handful of clients who have employees who didn't have enough (or any) withholding taxes taken from their pay checks. It could have been for a number of reasons such as: high exemption calculation from their W-4 form, low pay that didn't trigger the tax tables, or a high number of pre…

New I-9 Releases, Today - July 17, 2017 The United States Citizenship and Immigration Services (USCIS) will release a new Form I-9, Employment Eligibility Verification, on Monday, July 17. The new Form I-9 will be available on the HR Support Center shortly after it is released. Employers will be able to use this revised version immediately, but may continue using the Form I-9 with a revision date …

Today was a special day – June 14, 2017. Today marks the US Army’s Birthday, Flag Day, and Military Appreciation Day. We are all very thankful for the service of those that sacrifice so much, and sometimes “thank you” seems an understatement. They Payroll Vault Family put their heads together and tried to figure out a way to say “thank you” in a different way. This morning we rallied e…

Also, called Eco Day and Environment Day, 2017’s theme is 'Connecting People to Nature – in the city and on the land, from the poles to the equator'. We are urged to get outdoors and into nature so we can better recognize not only its beauty, but its importance. You are invited to think about how interdependent we are with nature and the environment as a whole, and challenged to find fun and e…

World Environment Day was established in 1974 and is operated by the United Nations Environment Program. This worldwide day of recognition has grown to become a global platform that is celebrated in over 100 countries. Annually, the theme and host changes and is observed each year on June 5th to raise global awareness to protect our great planet and nature – which also encompasses wildlife effor…

In the past couple years we have had several dozen clients go through the steps to either rebrand their business, or change their entity type. With a rebrand, this can be a great time to infuse new energy and excitement around their product. With an entity change, a business will update their registration with the IRS. For the majority of our clients, this also means creating a new FEIN (Federal I…

School is out, and teens and young adults are looking for work. For a business owner, this is an ideal time to hire a few spare hands and provide young adults the opportunity to develop valuable social and business skills, build a strong work ethic, and gain professional experience. The benefits of seasonal hires: Placing your teen or young adult on the payroll Your teen can learn the family busin…

Small business is the backbone of America and represents 99.7% of all employer firms. Now, that’s a noticeable contribution! Small business offers much to the US and are celebrated on both National Small Business Week, and Small Business Saturday. See the benefits that small businesses provide and why they are important to our economic status: Expansion Small businesses aren’t limited to keep…

Effective business owners strive for engaged and happy employees who will be more productive. However, in their attempt to cater to an employee who seems to need an exception (i.e., modified pay structure or PTO policy, cash loan, etc.), we’ve observed our clients painting themselves into a compliance corner that is oftentimes difficult, and potentially expensive, to navigate. However, before de…

Winter has left, Spring has sprung, and it’s that time of year again! Yes, it’s time to clean out your closets, update your home and office space, freshen and tidy up, and get rejuvenated! Remember to apply these same principals to your business operations so you can move forward with purpose, and achieve your business goals. As you tidy up and get things in order, now is the time to perform a…

Customer service and the overall client experience is paramount to our team. The Payroll Vault corporate culture fosters a helpful and positive environment that trickles throughout all departments to every employee. From sales to operations, our objective is to make you feel like family. Dedicated Payroll Specialists ensure your every need is addressed, researched, and resolved. They are your life…